Pay supplements

Employers may wish to provide their employees with additional compensation beyond their regular salary. To facilitate this on our platform, it is crucial to understand the functionality of pay supplements and additional pay items. This ensures that your employees receive their extra compensation smoothly and on time.

What are Pay Supplements?

Employees may receive additional monetary compensation for their regular base/gross salary. This additional compensation is a pay supplement and can take various forms, including sales commissions, allowances, and bonuses.

The Pay Supplements module on our platform allows you, as an employer, to add and track these additional payments. You can choose from different pay supplement options to best describe the compensation you are providing.

Learn how to Add pay supplements for your employees.

Tabs in the Pay supplements section

There are three tabs in the pay supplements section:

Pending tab

The pending tab shows pay supplements that are pending from the employer. The employer needs to input the amount.

Processing tab

The processing tab shows the pay supplements with the amount entered by the employer and submitted. It is now on Multiplier to process the amount as per the defined payment dates.

Completed tab

The completed tab shows the pay supplements that have been paid.

Pay supplement statuses

Every time a pay supplement is created, status is allotted to it. Understanding these statuses will help you effectively manage and monitor the progress of pay supplements.

1. Pending

• A pay supplement is in the pending status when initiated on the system, but the admin is required to enter the amount and then submit the pay supplement.

• You can still change the pay supplement details, such as the amount, in this status.

• Once you have entered all the pay supplement details, you can submit it, and it will move to “Created” status.

1. Created

• The Created status indicates that a pay supplement has been submitted for processing but has not been processed yet.

• In this status, the pay supplement can be edited before the cut-off date. After the cut-off date, the details are locked, and no further modifications can be made.
• The pay supplement is now queued for processing.

1. Processing

• When a pay supplement is in the Processing status, it means that it is currently being processed for payroll.

• You cannot change the pay supplement details while it is being processed.

• Once the processing is complete, the pay supplement will move to the next applicable status.

1. Paid

• The Paid status indicates that the pay supplement has been successfully processed, and the payment will be made.

• In this status, the recipient of the pay supplement will shortly receive the payment.

1. To be Paid

• When a pay supplement is in the To be Paid status, it is on hold and awaits further decisions. It may likely be processed or revoked in the upcoming or next cycle.

• Once the final decision is made, the pay supplement will transition to the "Paid" or “Revoked” status, or even the Processing status if considered for the next cycle.

1. Revoked

• The Revoked status indicates that a pay supplement has been canceled or revoked before it was paid.

• If a pay supplement is in this status, it will not be processed or paid.

• You may choose to revoke a pay supplement (before the cut-off date) if you notice an error or if the payment is no longer required.
• Once a pay supplement is revoked, it cannot be reverted, and the pay supplement details will change to a read-only format.

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