Approve timesheets and raise invoices for pay-as-you-go contractors

Learn how to approve timesheets and raise invoices for pay-as-you-contractors

The Timesheet-Based Invoice Generation feature allows managers and admins to generate invoices for hourly and daily rate contractors based on their approved timesheets.

Once a timesheet is approved by the reporting manager or HR/Billing admins, the system uses it as proof of work to create the corresponding invoice. Timesheet-based invoice generation streamlines the invoicing process, ensuring accuracy in billing while eliminating the need for contractors to raise separate invoices manually.

The feature simplifies the process for contractors, as they are paid directly based on the hours or days recorded in their timesheets.

To approve timesheets and raise an invoice:

1. Go to Multiplier’s client login and sign in with your User ID and password.

2. From the left panel, select Administration and then choose Timesheets.

1. From the Timesheets window on the right, select the Employee type drop-down option and choose Contractors.

1. Select the contractor you need to approve the timesheet and raise the invoice.

2. Select the Pending tab, then select the timesheet you want to approve.

3. If you wish to approve the timesheet, select Approve from the upper right.

1. From the dialog box that appears, select Approve timesheet.

1. Once you approve the timesheet, you can select Approve & create invoice.

Read more about how invoice amount calculation works for hourly and daily rate contractors.

1. The invoice gets created, and you can view it by selecting View Invoice from the upper right.

Note - Managers cannot view or approve invoices from the Contractor invoices module due to user-role-based settings. The invoice must be approved by HR admins, Billing admins, or Super admins.

Calculation logic for hourly and daily rate customers

The invoice amount calculated will be the contractor’s billing rate multiplied by the total hours/days worked. For eg.,

Hourly rate

If the total hours worked = 8

Billing rate = $100 per hour

Invoice amount = 8*100 = $800

Daily rate (8 hours is considered standard working hours in a day)

If the total hours worked = 20

Billing rate = $100 per day

Invoice amount = (100/8) * 20 = $250

Did you miss creating an invoice while approving the timesheet? Don’t worry; we have got you covered! Raise an invoice from approved timesheets by following the steps: Raise invoices from approved timesheets.

Frequently asked questions

1. Who can create/generate timesheet-based invoices?

Managers assigned as timesheet approvers, HR admins, and super admins can generate an invoice once a timesheet has been approved.

1. What happens once an invoice is created based on an approved timesheet?

Timesheet-based invoices can be found under the Pending tab on the contractor invoices module under the Administration section. The invoice must then be approved by HR admins, billing admins, or super admins to process payments.

1. Who has access to approve timesheet-based invoices?

HR admins, Billing admins, and Super admins will have access to approve timesheet-based invoices. Managers don’t have access to approve timesheet-based invoices.

1. Can managers approve invoices?

No, managers will not be able to approve the final invoice. They can only create an invoice based on the approved timesheet due to role-based user-access settings.

1. If managers skip creating an invoice after approval, can they still create a timesheet-based invoice?

If managers miss creating the invoice while approving the timesheet, they can still raise it by following the steps in Raise invoices from approved timesheets.

1. Can contractors also create an invoice based on an approved timesheet?

No, contractors cannot create timesheet-based invoices. This action is exclusive to managers and admins. However, contractors can raise invoices manually based on timesheet inputs as required.

1. Are contractors notified once their invoice has been created based on the approved timesheet?

Yes, contractors are notified via email when an invoice is created based on approved timesheets by their manager.