Upload contractor invoices in bulk on Multiplier

Learn how to upload contractor invoices in bulk on Multiplier

Managing contractor invoices is now easier on Multiplier. The entire process comprises of just:

• Uploading the invoices in bulk, and

• Reviewing and approving them for payments

Follow the steps to learn how to upload contractor invoices in bulk on Multiplier:

1. Login to Multiplier’s portal

2. From the left sidebar, select Administration > Contractor invoices.

1. From the Import Contractor Invoices window on the right, select Import multiple contractor invoices icon.

1. Select New import.

1. From the Import Contractor Invoices window on the right, select Template to download the template. Admins can download this template and fill in the values for empty columns.

Note - The template is in a .csv format. The template contains the list of active Contractors.

1. The template contains pre-filled and to-be-filled columns. Admins must only enter the values for To-be-filled columns.

Pre-filled	To be filled
Employee id	Amount
Contractor Full Name	Payable start date
Contract type (AOR / Contractor)	Payable end date (Should be > Payable from)
Contractor email (personal - entered during onboarding)	Description
Country
Currency (Contract/Invoice currency)

1. Calculate the amount by multiplying the values entered in the Quantity of work and Rate columns.

2. Once you’ve entered the contractors' details, return to the window from where you downloaded the template. Select Upload file and upload the template with the updated information.

3. Once the file is uploaded, select Continue.

Note - If you see an error uploading the file, check Errors encountered and their reasons to understand how to fix them.

1. The uploaded file is validated. After the file is validated and uploaded, the summary is generated.

2. If there is no Failure, Select Review imported data.

Note: If you see failures in the summary, follow the Failures in the uploaded invoice template to fix failures and re-upload the template.

1. Review the uploaded invoices. Here, you can see the total number of invoices uploaded and approve all of them at once. Select Approve Invoices to approve all the uploaded invoices.

2. Once approved, all the invoices added through bulk action will automatically go to Approved status. Admins can find them under the Approved section on the Contractor invoices page.

Failures in the uploaded invoice template

A summary is generated after completing the upload and validating the data. If your summary shows failures in validating data, you have options to:

1. Download the template again containing entries that have errors, fix the errors, and re-upload the fixed template. Follow the steps to Fix failures and re-upload the template.
2. Proceed with error-free invoices in the template where only error-free entries will be processed, and the rest will be parked. Follow the steps here to proceed with error-free invoices.

Fix failures and re-upload the template

1. On the platform, select Error Report in the upper right to download the error report.

1. Fix the errors, go back to the window from where you downloaded the error report, select Browse file next to Upload fixed template, and upload the filed file.

Proceed only with error-free invoices

1. Select Skip for now.

1. Select import 6 invoices and move forward with error-free entries.

1. Select Add 6 invoices.

1. Multiplier begins adding 6 approved invoices.

1. Approve the added invoices

.

Errors encountered and their reasons

If you encounter errors while uploading:

• Format mismatch – Ensure pre-filled columns remain unchanged.

• Password-protected file – Remove password protection before uploading.

• Incorrect value formats – Ensure currency, country, or numeric values match the required format.

• Missing fields – Fill in all required fields before re-uploading.

You can re-visit the template, fix the errors, and try uploading it again. The file will be updated successfully once all the fields are correctly filled.