HR Admin - Roles and permissions

Roles and permissions of HR Admins on Multiplier platform

The HR Admin role is critical within the organization, holding almost the same permissions and authority as a Super Admin for all employment and employee information matters. Compared to Super Admins, HR Admins cannot access payroll, billing, and payment functions.

HR Admins have the following access and responsibilities:

Employee and Employment Details

• Hiring, Onboarding, and Offboarding: Manage the employee lifecycle, including hiring, onboarding, offboarding, and modifying the last working day.

• Department Management: Create and assign employees to relevant departments.

• Personal Information: View and modify employee personal information, such as name, date of birth, contact details, and address.

• Restricted Information: View only age, nationality, and address (no editing permissions).

• Financial Information: Create and update employee financial details, such as bank account information. Receive and approve employee-requested changes to financial information.

• Employment Details: View employment type and contract status. Modify notice period, contract start/end date, and other employment details.

Note: The HR admin can only add the Employee ID once. Once added, it can only be changed by Multiplier support.

Compensation Information

• Restricted Viewing: View salary period, frequency of pay, payslips, tax sheets, and stock options (no editing permissions).

• Salary Revisions: View and modify salary revisions.

• Expense Management: Create and approve/modify expenses on behalf of employees.

Time & Attendance

• Leave Policy Creation: Create leave policies based on country, gender, etc.

• Time Off Requests: View basic information (dates, total amount, type, and status) for employee time off requests.

• Leave Type & Policy: Create leave policies at entity, gender, and other levels and allocate them flexibly to various departments.

• Leave Data: View leave data at the employee and leave type level to gain insights into allocated, approved, and pending leaves for the year.

• Time Off Approvals: Approve or deny time off requests (and receive email reminders), including creating requests on behalf of employees.

Analytics and Reports

• Report Generation: Download all available reports, including headcount by country, payments summary, leave summary, and expenses and invoices summary.

Org Settings

• Department and Employee Management: Create departments and assign employees accordingly.

• Leave Policy Creation and Approval: Create and approve leave policies.