PAYROLL REPORTS

Gross to net report

A Gross to Net Report outlines the transition of an employee's earnings from the gross income (total earnings before deductions) to the net income (take-home pay after deductions). This report typically provides a detailed breakdown of various deductions, such as taxes, benefits, and other withholdings.

Payroll Input Report

A Payroll Input Report is a comprehensive record that documents all the relevant data and information used in the payroll processing system. This report includes details such as employee expenses, time-offs, salary revisions and other pertinent input factors. It serves as a vital tool for ensuring accuracy in payroll calculations and provides a clear audit trail for the inputs that contribute to the final payroll figures.

Total payroll cost

The Total Payroll Cost Report is a financial summary that outlines the complete cost incurred by an organization for its workforce during a specific period. This report encompasses not only the basic salaries but also includes additional expenses such as employer contributions to benefits, taxes, and any other associated costs. It offers a comprehensive view of the overall financial commitment related to the workforce.

Variance report

A variance report in HR and payroll refers to a comprehensive analysis highlighting the differences in pay components between the current pay cycle and the preceding one. This report meticulously examines changes, if any, in salary components, allowances, deductions, and any other relevant factors, providing a detailed insight into the evolution of compensation structures over consecutive pay periods. By discerning these variations, organizations can gain valuable insights into trends, anomalies, and potential areas for optimization in their payroll processes, fostering informed decision-making and continuous improvement in compensation management.

STATUTORY REPORTS

Employer Summary

An Employer Summary is a consolidated report that provides an overview of key payroll-related information from the employer's perspective. This report typically includes a summary of total wages paid, employer contributions to taxes and benefits, and other financial aspects associated with the employer's obligations. It serves as a comprehensive snapshot for employers to assess their overall payroll-related expenses and compliance with statutory requirements.

Employee summary

An Employee Summary is a concise report offering a snapshot of individual employees' payroll details. It encompasses essential information such as gross earnings, deductions, net pay, and any other relevant details specific to each employee. This report is instrumental in providing transparency to employees regarding their compensation and deductions, facilitating clear communication and understanding of the financial aspects related to their employment. Additionally, it serves as a crucial tool for compliance with statutory regulations related to payroll disclosure.

PAYMENT REPORTS

Payment instruction file

A Payment Instruction File is a digital document or file that contains detailed instructions for the disbursement of funds related to payroll. This file typically includes information such as employee bank account details, the amount to be paid to each employee, and any specific payment instructions. It serves as a crucial tool for automating the payroll process and ensures accurate and efficient transfer of funds to employees, aligning with their compensation details.

Bank summary

A Bank Summary is a financial report that provides a consolidated overview of transactions related to payroll payments processed through a specific bank account. This report includes details such as total credits (deposits) and debits (withdrawals) associated with payroll transactions. The Bank Summary serves as a reconciliation tool, allowing organizations to cross-reference the payments made in the payroll system with the corresponding transactions in the bank account. This helps in verifying the accuracy of payroll disbursements and ensures proper financial management.