To gain more visibility & control into your employees' payroll, you can leverage the 'Payroll' module on the Multiplier platform. View the upcoming payroll cycle and review the inputs that will be considered for payroll processing.
Payroll input refers to all the pay components such as base salary, expenses, pay supplements, recurring allowances, unpaid time off, etc that are included in the payroll of an employee for processing.
To review payroll inputs, follow the below steps.
Step 1: Navigate to the ‘Payroll’ module under the ‘Payments’ section in the left sidebar.
Note:
The payroll input must be reviewed before the cut-off date for employees who are on a monthly pay cycle.
If you have employees who are on a semi-monthly pay cycle, the payroll input must be reviewed before the cut-off date for the 1st & 2nd pay cycles respectively.
(Refer below for payroll stages with the timeline for each stage, including cut-off dates)
For employees who are on a semi-monthly pay cycle, the additional pay components such as expenses, pay supplements, etc must be added or approved before the cut-off date. Multiplier will process these components in the 2nd pay cycle always.
(If this date has been missed, the pay components will be processed in the following month's 2nd pay cycle)
Step 2: Click on ‘View payroll’ under the ‘Active payrolls’ section.
Under 'Active payrolls’, you can find all the upcoming payrolls across different cycles, including monthly, semi-monthly, and bi-weekly (if applicable).
2.1. You can find the total number of employees included in each payroll cycle and their countries.
2.2. All the payrolls under the ‘Active payrolls’ section will reflect the ‘Review Input’ status indicating that the payroll inputs in that cycle are open for review.
Step 3: View the complete list of employees in a specific payroll cycle by clicking on ‘View payroll’. You can find information on each employee’s base salary, fixed allowances, approved expenses, pay supplements, and unpaid time off.
Note: Expenses, pay supplements, and unpaid time off must be added or approved before the payroll cut-off date to reflect in the active payroll.
If everything looks good, rest assured we will process the payroll accurately and on time. However, if you notice any discrepancies in your input, please click on ‘Need help’, and your account manager will get in touch with you at the earliest.
3.1. To go back and view other payrolls, click on ‘Back to Home’.
Step 4: Click on ‘View payroll’ under the 'Processing & completed payrolls' section to view payrolls that are currently being processed or finished.
Under ‘Processing & completed payrolls’, you can find all the payrolls that are being processed or completed across cycles, including monthly, semi-monthly, and bi-weekly (if applicable).
4.1. All the payrolls under the ‘Processing & completed payrolls’ section will reflect the status ‘Processing’ or ‘Completed’.
Processing: The payroll is currently being processed and is yet to be completed.
Completed: The payroll report is available for your reference & can be downloaded.
Step 5: Under the ‘Processing’ tab, you can view the payroll that is currently being processed.
Step 6: Once processed, you will notice the status change to ‘Completed’. Click on ‘View Payroll’, to access the payroll report for that particular pay cycle.
Step 7: The payroll report summary will give you the breakdown of the following:
Gross Salary (a)
Employer Contribution (b)
Total Payroll Cost (a + b)
Employee Deductions (c)
Net Salary (a - c)
You can also download this report to view a more detailed breakdown of what went into each employee’s payroll in that specific pay cycle.
Payroll stages with timeline
The dates below are applicable for employees who are on a monthly payroll cycle and extend to all countries.
You can access the payroll input from the 1st of every month until the 10th. The payroll input cut-off date is on the 10th (all pay supplements, expenses, and unpaid time off must be added or approved before the cut-off date to reflect in the same month’s pay cycle).
After the payroll input cut-off date, changes cannot be made to the payroll.
Payroll processing starts on the 11th of the month.
The payroll report for the month is available for download from the 23rd onwards.
The salary payout/ actual pay date is on the 31st or the last day of the month.
The dates below are applicable for employees on a semi-monthly payroll cycle and extend to all countries.
Access payroll input and remember cut-off dates for additional pay components.
1st pay cycle: You can access the payroll input from the 25th of the previous month until the last day of the previous month. The payroll input cut-off date is on the last day of the previous month. However, note that the cut-off date for all additional pay components such as fixed recurring allowances, pay supplements, expenses, and unpaid time-offs is on the 10th & must be added or approved before the cut-off date to reflect in the 2nd pay cycle.
Multiplier will always process additional pay components for employees on a semi-monthly payroll cycle in the 2nd pay cycle.
2nd pay cycle: You can access the payroll input from the 8th of the month until the 15th of the month. The payroll input cut-off date is on the 15th. All fixed recurring allowances, pay supplements, expenses, and unpaid time-offs added or approved before the 10th will reflect in this pay cycle.
After the payroll input cut-off date, changes cannot be made to the payroll.
1st pay cycle: Payroll processing starts on the 1st of the month.
2nd pay cycle: Payroll processing starts on the 16th of the month.
A payroll report summary is made available on the platform & can be downloaded.
1st pay cycle: The payroll report is available for download from the 13th onwards.
2nd pay cycle: The payroll report is available for download from the 28th onwards.
The salary payout is made to employees
1st pay cycle: The salary payout/ actual pay date is the 15th of the month.
2nd pay cycle: The salary payout/ actual pay date is the 31st or the last day of the month.