To gain more visibility & control into your employees' payroll, you can leverage the 'Payroll' module on the Multiplier platform. View the upcoming payroll cycle and review the inputs that will be considered for payroll processing.
Payroll input refers to all the pay components, such as base salary, expenses, pay supplements, recurring allowances, unpaid time off, etc, that are included in an employee's payroll for processing.
To review payroll inputs, follow the below steps.
Step 1: Navigate to the ‘Payroll’ module under the ‘Payments’ section in the left sidebar.
Note:
The payroll input must be reviewed before the cut-off date for employees who are on a monthly pay cycle.
If you have employees who are on a semi-monthly pay cycle, the payroll input must be reviewed before the cut-off date for the 1st & 2nd pay cycles, respectively.
In case the cut-off date has been missed for pay components such as expenses or pay supplements, they will be processed in the subsequent cycle.
(Refer below for payroll stages with the timeline for each stage, including cut-off dates)
Step 2: All the upcoming payrolls across different cycles, including monthly, semi-monthly, and bi-weekly (if applicable), are available for your review.
2.1) You can find the pay period, the total number of employees included in each payroll cycle, and their countries.
2.2) Under the ‘Active’ status column, you can view payrolls with two statuses.
Review Input: The payroll inputs in that ‘Pay period’ are open for review.
Processing: The payroll is currently being processed and is yet to be completed.
2.3) View the cut-off date for different cycles under the ‘Payroll cut-off’ column.
Step 3: View the complete list of employees in a specific payroll cycle by clicking on the desired pay cycle. You can find information on each employee’s base salary, fixed allowances, approved expenses, pay supplements, and unpaid time off.
Note: Expenses, pay supplements, and unpaid time off must be added or approved before the payroll cut-off date to reflect in the active payroll.
If everything looks good, rest assured we will process the payroll accurately and on time. However, if you notice any discrepancies in your input, please reach out to your dedicated CSM.
3.1) To go back and view other payrolls, click on ‘Back to Payroll’.
Step 4: To view past payrolls, select ‘Completed’ from the dropdown as shown below.
Completed: The payroll report is available for your reference & can be downloaded.
Step 5: Click on the desired pay cycle to access the payroll report for that particular pay period. You can find all the payrolls that are completed across cycles, including monthly, semi-monthly, and bi-weekly (if applicable).
Step 6: The payroll report summary will give you the breakdown of the following:
Gross Salary (a)
Expenses (b)
Employee Deductions (c)
Employer Contribution (d)
Net Salary (a + b - c)
Total Payroll Cost (a + b + d)
6.1: You can also download this report to view a more detailed breakdown of what went into each employee’s payroll in that specific pay cycle.
Payroll stages with timeline
The dates below are applicable for employees who are on a monthly payroll cycle and extend to all countries.
Note - Due to local labor laws and infrastructure, the cut-off date for employees in Japan and Pakistan will be on the 10th of every month.
You can access the payroll input from the 1st of every month until the 15th. The payroll input cut-off date is on the 15th (all pay supplements, expenses, and unpaid time off must be added or approved before the cut-off date to reflect in the same month’s pay cycle).
After the payroll input cut-off date, changes cannot be made to the payroll.
Payroll processing starts on the 16th of the month.
The payroll report is available for download from the 25th onwards.
The salary payout/ actual pay date is on the 31st or the last day of the month.
The dates below are applicable for employees on a semi-monthly payroll cycle and extend to all countries.
Access payroll input and remember cut-off dates for additional pay components.
1st pay cycle: You can access the payroll input from the 25th of the previous month until the last day of the previous month. The payroll input cut-off date is on the last day of the previous month.
2nd pay cycle: You can access the payroll input from the 8th of the month until the 15th of the month. The payroll input cut-off date is on the 15th.
After the payroll input cut-off date, changes cannot be made to the payroll.
1st pay cycle: Payroll processing starts on the 1st of the month.
2nd pay cycle: Payroll processing starts on the 16th of the month.
A payroll report summary is made available on the platform & can be downloaded.
1st pay cycle: The payroll report is available for download from the 13th onwards.
2nd pay cycle: The payroll report is available for download from the 28th onwards.
The salary payout is made to employees
1st pay cycle: The salary payout is on the 15th of the month.
2nd pay cycle: The salary payout is on the 31st or the last day of the month.