What is Quickbooks Online and how does integration help me?
QuickBooks Online is a cloud-based accounting software developed by Intuit, designed to help small and medium-sized businesses manage income, expenses, and financial records efficiently.
Integrating QuickBooks Online with Multiplier allows you to seamlessly sync invoices and expenses, automating manual processes and reducing errors. This integration ensures smooth financial management while scaling your global workforce
Benefits of Integration
Stay on top of every invoice:
Automatically sync invoices and expenses between Multiplier and QuickBooks, eliminating missed entries
Automate to eliminate errors:
Map EOR and contractor invoices directly to the correct General Ledger (GL) accounts, saving time and reducing manual mistakes
Steps to Integrate QuickBooks Online with Multiplier
How to Set Up the Connection
Pre-requisites
To authenticate QuickBooks Online, you will need to provide the following information:
QuickBooks Online username and password
Obtain the GL Template file provided by Multiplier to map invoice line items
Go to Integrations
Navigate to the Integrations section on the Multiplier platform and select QuickBooks Online from the list.
Connect your account
Click on the "Connect" button to start the integration process.
Authorize QuickBooks Online
A new window will open, prompting you to sign in to your QuickBooks Online account.
Enter the username and password associated with your QuickBooks Online account to authenticate.
Complete the connection
After successful authentication, the window will close, and you will be redirected to the Multiplier platform with a confirmation message indicating the connection was successful.
Sync data
Expense bills will be created in QuickBooks Online against the Multiplier vendor.
Bills can be mapped to common GLs or department-specific GLs based on your setup.
How to configure Mapping
Prepare for Integration
Fill in the GL Template file with the required details of GL accounts and their respective invoice line item mappings.
Filter out irrelevant line items (e.g., EOR customers should only map EOR-specific invoice line items).
Collaborate with the Multiplier implementation team to finalize the mapping and setup.
Set Up Vendor in QuickBooks
Add Multiplier as a vendor in your QuickBooks instance.
Provide the details of the vendor setup to the Multiplier team.
Define Preferences for Invoice Breakdown
Map invoice line items to preferred GLs.
Optionally categorize invoices by department or use common GLs across the company.
Monitor and Manage Changes
Expense bills will be marked as “PAID” in QuickBooks once reconciled on the Multiplier platform.
Notify the implementation team about any changes to mapped configurations.
Note that changes made directly in QuickBooks will not reflect on the Multiplier platform.
Test and Go Live
After mapping is completed, the implementation team will perform a test run.
Once verified, the integration will be marked as live.
Key Notes
The integration setup typically takes 2-3 weeks to implement.
For discrepancies in expense bills or invoices, contact Multiplier support at support@usemultiplier.com