Types of invoices generated by Multiplier

Multiplier generates a variety of invoices to support compliant payroll and workforce management across global teams. Each invoice type is designed to address a specific business need—from regular payroll funding to statutory compliance, benefits, and off-cycle adjustments. Below is a comprehensive guide to the different invoices you may encounter as a Multiplier client, including their purpose, timing, and key components.

1. Funding Invoice (Gross Salary Invoice)

To collect funds required for employee payroll for the respective month.

Generation Timeline During the third or fourth week of the month preceding the payroll cycle.

Includes

• Gross salaries for each employee (verifiable on the Multiplier platform)

• Management fees as outlined in the signed Master Service Agreement (MSA)

Note: For clients on the Annual Plan and monthly payment, the management fee is included in the Reconciliation Invoice. If the customer is on an Annual upfront payment plan, then the management fee would not be present on the funding invoice. Timely payment is essential to ensure salary disbursements are made on time.

2. Reconciliation Invoice (EOR Invoice)

Purpose To reconcile actual payroll costs (based on payroll runs) with the amount collected in the Funding Invoice.

Includes

• Total Payroll cost - Gross salary and employer contributions

• Pay supplements

• Reimbursed expenses

• FX rate adjustments

• Processing fees

• SM2 fee (for clients on semi-monthly payroll)

• VAT/GST (if applicable, depending on the region)

Note Amounts already collected in the funding invoice i, i.e., gross salary, are deducted from the recon Invoice. A credit note is issued if Multiplier owes the client after payroll cost or FX adjustment.

Generation Timeline Typically issued during the last week of the payroll month.

3. Deposit Invoice

Purpose A one-time security deposit is collected per employee onboarded through Multiplier’s entity. This is fully refundable at the end of the employee’s tenure.

Calculation Method Refer to the attached article: “How Deposit Invoices Are Calculated”

Generation Timeline Issued during employee onboarding (on an occasional basis).

Annual Insurance Premium Invoice

Purpose To cover the annual insurance premiums for employees.

Billing Frequency

• Non-U.S. employees: Billed annually

• U.S. employees: Billed monthly

Generation Timeline Generated after the employee’s start date, aligned with the upcoming billing cycle(By the end of the month or during the first week of the month following onboarding). Example: If the employee starts on October 1st, the invoice will be generated by October 31st.

Reference Refer to the attached article: “Insurance Premium Calculation”

5. Order Form Advance Invoice

Purpose To collect a 10% advance on long-term contracts (EOR, GP, AOR) at the time of Order Form (OF) signing.

Details

• The advance is automatically adjusted against future bills under the same offering.

• An invoice is only generated if a valid billing contact is added and active.

Generation Timeline Issued immediately after the Order Form is signed.

6. Contractor Invoice

Purpose Generated when the client creates a contractor bundle on the platform.

Includes

• Contractor compensation

• Applicable management fees

Generation Timeline Issued immediately upon contractor bundle creation.

7. VAS Incident Invoice (Laptop Invoice)

Purpose To bill clients for laptops procured for employees during onboarding via Multiplier.

Includes Includes the Laptop cost and IT assets management fee

Generation Timeline Issued at the time of laptop procurement/onboarding.

8. Off-Cycle Invoice

Purpose This invoice is issued for processing salary payments or adjustments outside the regular payroll cycle. It is typically titled as “[Month/Year] Salary – EOR (Off-cycle)” or “Payroll Off-cycle Invoice – [Month/Year]”.

Includes

• Payroll Cost

• Off-cycle Fee (also referred to as Off-cycle Management Fee; this is equivalent to the standard management fee and may be waived in certain cases, such as CSM requests or errors on Multiplier's end.

Generation Timeline Issued as needed, when off-cycle payroll is processed.

9. Interest Invoice

Purpose Issued when an invoice payment is overdue.

Includes Interest charges on delayed payments made after the due date.

Generation Timeline Generated occasionally, only in the event of late payment.

10. Annual Plan Invoice

Purpose To bill clients under the Annual Plan for the management fee.

Includes

Annual management fee

Generation Timeline

• Issued annually

• If the billing frequency is monthly (as per the Order Form), the management fee is included in the Reconciliation Invoice

11. Single Invoicing Invoice

Purpose A consolidated invoice that combines all charges related to one or more employees into a single document for the billing cycle.

• Replaces the need for separate Funding and Reconciliation invoices.

• A detailed breakdown report is provided along with the invoice.

Includes

• Salaries

• Taxes

• Expenses

• Management fees

• Employer contributions

• FX adjustments (if applicable)

Generation Timeline Issued in the last week of the billing month. Example: The May invoice will be generated between May 26th and May 31st.

12. Variable Funding Invoice

Purpose This invoice is generated when the variable pay or pay supplement exceeds the employee's monthly gross salary. Any expenses for the same period are also included in the invoice. Includes

• Pay supplements

• Expenses

• Taxes

Generation Timeline

Issued on the 17th, 18th, or 19th of the month, depending on when the pay supplement is added in relation to the payroll cut-off, or in the next cycle if added afterward.