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How to fill and submit a timesheet as an employee?
How to fill and submit a timesheet as an employee?
Ria avatar
Written by Ria
Updated over a week ago

Timesheet is a tool that allows your employers to track & calculate payroll either on a semi-monthly or monthly basis, depending on your pay cycle.

Submitting a timesheet on Multiplier is straightforward. To fill & submit a timesheet, follow the below steps:

Step 1: Click on “Timesheets” under the “Administration” section on the sidebar.

Step 2: Click on the current pay period to start filling out timecards, as shown below. As an employee, you must fill out and submit timecards for your manager's approval.

A timecard is the number of hours clocked in on a single day by an employee.

Step 3: You can view all the days in that particular pay period, in this case, 16th to 31st May.

3.1) You can add hours for a past date if you've missed filling the timecards on any previous dates.

However, note that the future dates will remain locked.

3.2) All the days for which hours have not been added will display a '+' symbol. Click on the '+' symbol for the date you want to update hours.

3.3) Fill in the start time and end time.

3.4) ​​You will notice an umbrella icon on certain dates in the calendar. The icon indicates that the particular day is a Rest Day.

3.5) If you have previously filled the timecard for a particular day but have not submitted it, the number of hours will be auto-saved on the timesheet and will display a 'Pending' status. However, you can edit & update the information if needed.

3.6) Once a timecard has been updated, you can see the summary of total hours worked, and to view a detailed breakdown of Overtime/ Night Shift Differential hours, you can hover over the 'Hours Worked', as shown below.

The number of Night Shift Differential (NSD) and Overtime (OT) hours are auto-calculated based on the inputted start and end times.

Note - In the case of monthly/annual pay rate employees, an employee's work shift will be auto-inputted in the system. You only need to add the extra hours for the days that you have worked overtime.

Step 4: After filling in the hours, click on ‘Submit for Approval’.

4.1) Once you’ve clicked the submit button, the status of the timecard will change from ‘Pending’ to ‘Submitted’.


  1. To know the cut-off date for submission, refer to the date mentioned on each pay period’s timesheet below ‘Summary’.

  2. All the timecards with 'Pending' status will be auto-submitted for approval on the submission cut-off date.

  3. Once submitted, the status for those timecards will display a 'Submitted' status. The status will change to 'Approved' once the employer approves it.

4. For hourly employees, if the employee does not fill in time cards and submit them for approval for the current pay period, those days will not be considered for payment. Future adjustments for those specific dates can be made in the next pay cycle.

5. For monthly/annual pay rate employees, any hours worked overtime from the previous pay cycle period that were not accounted for needs to be informed to the admin (employer). The admin can then add a pay supplement for overtime hours worked, and the adjustment for the same will be made in the upcoming pay cycle.

6. Your manager can also add the hours on a particular day for an employee. This will ensure that in case you are not able to add the hours on some days due to unforeseen circumstances, the approver will be able to add the hours for you, thereby ensuring timely payments.

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