Once the employee gets activated on Multiplier, they can claim expenses by adding a new expense on the ‘Expense’ module under ‘Administration’ in the left sidebar.
After clicking on 'Add expense', the employee must add all the required details and either click on ‘save draft’ to save the details of the expense to complete it later or click on the ‘Submit’ button in order to send the expense for the manager's approval.
The employee will be able to see the manager who will be approving the expense under ‘Approver’ as shown below.
If a manager is assigned to the employee, the name of the assigned manager will appear under ‘Approver’.
If a manager is not assigned, no name will appear under ‘Approver’, and only the administrator will be seen, as any of the admin/super admin can approve this request.
The employee’s manager must then review & approve this expense from their platform. Please ensure that all expenses are added & sent for approval before the cut-off date. Admins/ managers can also add the expenses of the employee from their platform, in which case the expense will be auto-approved.
Once added or approved by managers, we will include this pay component in the payroll input & ensure the expense gets processed in the same month for employees who are on a monthly payroll cycle.
Multiplier will always process additional pay components, such as expenses and pay supplements, in the second pay cycle for employees who are on a semi-monthly payroll cycle.
If a manager has not been added for the employee, the expense must be approved by any of the admins. All the admins can view the expense under the 'Pending' tab on their platform.