As an employee based out of the Philippines, you could be on an hourly/monthly/annual compensation structure.

Step 1:

Click on “Timesheets” under the “Administration” section on the sidebar.

Step 2:

Click on the timesheet with the status “Open” to save hours worked & submit your timesheet for the upcoming pay cycle.

Note -

2.1) The timesheet for your current payroll cycle gets created automatically. Hence, you are not required to create a timesheet manually.

For example:

If you are paid on a semi-monthly basis, your timesheet gets auto-created on the 1st & 16th of every month. On the 1st of the month, a timesheet for the period 1-15th will be created, and you could submit it for approval on the 15th.

Step 3:

Click on the “+” symbol on the relevant date of the month where you want to update & save hours worked.

Note -

3.1) Future dates will be locked and cannot be filled beforehand.

3.2) You will notice 2 icons on certain dates in the calendar. The icons indicate that the particular day is either a Rest Day or a Regular Holiday/ Special Holiday.

Also, note that if you have previously filled the timesheet on the platform for the current payroll period, the no. of hours will be auto-saved on your current timesheet as regular hours. However, you can edit & update the information if needed.

Step 4:

To select the Day Type, click on the dropdown on the right side of the date. The applicable Day Types are as follows:

Note -

For example:

If you are filling a timesheet on the 25th of December 2022, the Day Type will default appear as a Regular Holiday. If the 25th falls on a Sunday, by default, the Day Type will appear as Regular Holiday on Rest Day. However, you can change the Day Type to Working Day if your employer pays you the same rate on the 25th of December.

Step 5:

Enter the hours worked, excluding the break hours, as shown in the below image.

Step 6:

If you have worked overtime, enable the toggle as shown below and enter the total overtime hours worked, and click on ‘Update’.

Overtime pay refers to the additional compensation for work performed beyond eight (8) hours a day.

For example:

If your Regular Working Time is from 10 am - 7 pm, and you have worked from 10 am - 9 pm on a particular day, you can enter 2 hours overtime along with your regular 8 hours.

Step 7:

If you have worked overtime on the night shift, click on the checkbox as shown in the image and enter the night shift overtime hours worked, and click on ‘Update’.

For example:

If your Regular Working Time is from 10 am - 7 pm and on a particular day you are required to work from 10 am - 12 am (midnight), you can enter your hours worked as follows:

10 am - 7 pm (Regular hours): 8 hours

7 pm - 12 am (Total Overtime hours): 5 hours

10 pm - 12 am (Overtime in Night Shift hours): 2 hours

Generally, overtime in night shift hours is applicable from 10 pm - 6 am. However, there could be exceptions to this scenario.

Note -

Step 8:

If you have worked Regular Hours with Night Shift Differential, enable the second toggle, enter the hours worked, and click on ‘Update’.

Regular hours with night shift differential apply when you are required to work in the night shift temporarily either for a couple of hours or your entire shift.

For example:

8.1) If your Regular Working Time is from 10 am - 7 pm and on a particular day(s) you are required to work from 10 pm - 7 am, you can enter your Regular Hours with Night Shift Differential as 8 hours. In this case, you need not fill regular hours at all.

8.2) In case your Regular Working Time is from 10 am - 7 pm, and on a particular day you are required to work from 10 am - 2 pm, and 12 am - 4 am (split shifts) to cover up for another employee’s shift, you can enter 4 hours in Regular Hours & 4 hours as Regular Hours with Night Shift Differential.

Step 9:

Once the hours worked have been updated, click on ‘Save’ on the top right corner of the calendar.

9.1) You can find an overview of the updated timesheet right above the calendar. The ‘Total Days Worked’ and ‘Total Hours Worked’ will be auto-updated as & when you fill your timesheet. You can also view the total hours worked by week under ‘This Week’.

9.2) To view a day-wise report, just hover over the date and you will see the summary as shown below.

Step 10:

Click on ‘View Report’ to view the summary of Regular Hours, Overtime Hours, Overtime in Night Hours, and Night Shift Hours based on Day Types.

Find the report of the hours updated & saved so far. If you’d like to make any edits to your timesheets based on the report, you can close the report & click on the edit button on the calendar view.

10.1) Navigate to the date you want to make changes and click on the edit icon, as shown below. Now make the necessary changes where needed, ‘Update’ and ‘Save’ the timesheet.

Step 1:

Click on “Timesheets” under the “Administration” section on the sidebar.

Step 2:

Click on the timesheet with the status “Open” to save hours worked & submit your timesheet for the upcoming pay cycle.

Note -

2.1) The timesheet for your current payroll cycle gets created automatically. Hence, you are not required to create a timesheet manually.

For example:

If you are paid semi-monthly, your timesheet gets auto-created on the 1st & 16th of every month. On the 1st of the month, timesheet for the period 1-15th will be created and you could submit it for approval on the 15th.

Step 3:

Click on the “+” symbol on the relevant date of the month where you want to save hours worked.

Note -

3.1) Future dates will be locked and cannot be filled beforehand.

3.2) You will notice 2 icons on certain dates in the calendar. The icons indicate that the particular day is either a Rest Day or a Regular Holiday/ Special Holiday.

Also note that if you have previously filled the timesheet on the platform for the current payroll period, the no. of hours will be auto-saved on your current timesheet as regular hours.

Step 4:

Click on the dropdown on the right side of the date to select the Day Type. The applicable day types are as follows:

Note -

For example:

If you are filling a timesheet on the 25th of December 2022, the Day Type will default appear as Regular Holiday. If the 25th falls on a Sunday, the Day Type will default appear as Regular Holiday on Rest Day. However, you can change the Day Type to Working Day if your employer pays you the same rate on the 25th of December.

Step 5:

Your default work hours will appear as 8 hours, excluding 1 hour of break as mandated by law in the Philippines.

Step 6:

If you have logged in late on a particular day as per your Regular Working Time, click on the checkbox as shown in the image and enter the late hours. Note that your Regular Hours will automatically be deducted when you enter your late hours.

For example:

If your Regular Working Time is from 10 am to 7 pm every day, but you started late on a particular day, let’s say at 11 am and worked till 7 pm, you are required to mark 1 hour as late hours and your regular hours will automatically be updated as 7 hours:

(8 Regular Hours - 1 Late Hour = 7 Regular Hours).

However, if you started at 11 am and worked till 8 pm, you can leave the default 8 hours of Regular Hours untouched and avoid marking late hours as you have made up for the lost hours.

Note -

Late hours do not apply to Rest Days or other holidays. If you work on a Rest Day, enter the hours worked as Regular hours, Overtime hours, or Overtime in night shift hours as applicable.

Step 7:

If you have worked overtime, enable the toggle as shown below and enter the total overtime hours worked, and click on ‘Update’.

Overtime pay refers to the additional compensation for work performed beyond eight (8) hours a day.

For example:

If your regular working hours is 10 am - 7 pm, and you have worked from 10 am - 9 pm on a particular day, you can enter 2 hours overtime along with your regular 8 hours.

Note -

For example:

If your Regular Working Time is 10 am - 7 pm, and you have worked from 11 am - 8 pm on a particular day, then Overtime Pay is not applicable.

However, if your regular working time is 10 am - 7 pm, and you are required to work from 11 am - 9 pm on a particular day, you can enter 8 hours as Regular Hours and 1 hour as Overtime Hours.

7.1) If you have worked overtime during night shift, click on the checkbox as shown in the image and enter the night shift overtime hours worked, and click on ‘Update’.

Generally, overtime in night shift hours is applicable from 10 pm - 6 am. However, there could be exceptions to this scenario.

For example:

If your Regular Working Time is from 10 am - 7 pm and on a particular day you are required to work from 10 am - 12 am (midnight), you can enter your hours worked as follows:

10 am - 7 pm (Regular hours): 8 hours

7 pm - 12 am (Total Overtime hours): 5 hours

10 pm - 12 am (Overtime in Night Shift hours): 2 hours

Note -

Step 8:

If you have worked Regular Hours with Night Shift Differential, enable the second toggle, enter the hours worked, and click on ‘Update’.

Regular hours with night shift differential apply when you are required to work in the night shift temporarily either for a couple of hours or your entire shift.

For example:

8.1) If your Regular Working Time is from 10 am - 7 pm and on a particular day(s) you are required to work from 10 pm - 7 am, you can enter your Regular Hours with Night Shift Differential as 8 hours. In this case, you needn’t fill Regular Hours at all.

8.2) In case your Regular Working Time is from 10 am - 7 pm, and on a particular day you are required to work from 10 am - 2 pm, and 12 am - 4 am to cover up for another employee’s shift, you can enter 4 hours in Regular Hours & 4 hours as Regular Hours with Night Shift Differential.

Step 9:

Once the hours worked have been updated, click on ‘Save’ on the top right corner of the calendar.

9.1) Find an overview of the updated timesheet right above the calendar. The ‘Total Days Worked’, ‘Total Hours Worked’, and ‘Late hours’ will be auto-updated as & when you fill your timesheet. You can also view the total hours worked by week under ‘This Week’.

9.2) To view a day-wise report, just hover over the date, and you will see the summary as shown below.

9.3) Click on ‘View Report’ to view the summary of the hours saved so far.

The report is a breakdown of Regular Hours, Overtime Hours, Overtime in Night Hours, and Night Shift Hours based on different Day Types.

If you’d like to make any edits to your timesheets based on the report, you can close the report & go back to the calendar view.

9.4) Click on the edit button, make the necessary changes where needed, ‘Update’ and ‘Save’ the timesheet.